As long as you are setup correctly to do so, it’s easy to print vendor 1099 tax forms from QuickBooks.  There are 4 essential steps leading up to accurate 1099s:  Setting up the vendor as a 1099 vendor (including their tax id), mapping the expense categories related to those vendor expenses, properly paying the vendor using those expense categories, then buying the 1099 tax forms (forms can be purchased from our link to Intuit Forms & Supplies on the QuickBooks training page) and printing the forms through Vendors > Print 1099s…

These are the steps for marking vendors (people or entities you buy products or services from) as 1099 eligible:

1. From the Vendor Center, choose Edit Vendor.
2. On the Address Info tab, make sure:
3.  
   • The vendor’s legal name appears in the First Name, M.I., and Last Name fields.
   • The vendor’s address, city, two-letter state abbreviation, and zip code are complete.
4. Click the Additional Info tab.
5. Enter the vendor’s Tax ID number. If the vendor is a sole proprietor, enter the vendor’s social security number. Otherwise, enter the vendor’s nine-digit tax identification number.
6. Select the “Vendor eligible for 1099” checkbox.
7. Click OK to close the Vendor record.
8. Repeat steps 2-8 for each Vendor that needs a 1099

The additional steps for completing the 1099 process will be covered in a future post.